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Acquisition & Utilization Specialist

Summary

The Acquisition Utilization Specialist will serve as the medical center's liaison and advisor on contract-related services, providing expert pre-award and post-award contract support to administrative and clinical services. Responsibilities include advising project managers, program managers, upper management, and stakeholders on procurement for a wide variety of items and specialized services within the medical center and its supported catchment area.


Major duties and responsibilities include:

  • Develops procedures, policies, and supporting artifacts to ensure procurement      activities are consistent with Federal Acquisition Regulations (FAR), VA  Acquisitions Regulations (VAAR) and other federal procurement laws and regulations;
  • Conducts analyses and recommends courses of actions to ensure that vision clinical and administrative service requirements have addressed considerations such as construction, budgeting, supporting manpower and other factors;
  • Provides training to the facility Contracting Officers on procurement policies and new processes and procedures related to procurement;
  • Establishes, expedites and reviews consolidation of all procurement packages including unique, emergent and complex requirements to meet timely and technical needs of assigned acquisitions;
  • Develops and conducts presentations/recommendations to leadership and other stakeholders to explain regulations and procedures;
  • Negotiates performance requirements among multiple sites and service lines in order to obtain agreement, standardize enterprise equipment, supply and/or      service requirements in support of strategic acquisition plans;
  • Establishes and maintains controls to ensure that contracts are executed in accordance with terms;
  • Advises on all phases of negotiation with the contract specialist/contracting      officer for contract modifications, change orders, supplemental agreements      and delivery order processes including requirements, definition, justification and approval for service contract extension, method of contracting, evaluation of proposals and all phases of contract administration;
  • Monitors quality assurance surveillance plans to ensure that contracted services meet the expectations and needs of the facility.

SPECIALIZED EXPERIENCE - 


One (1) full year of specialized experience equivalent to the GS-09 level in the Federal service that equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of an Acquisition Utilization Specialist, and that is typically in or related to the work of this position. 


Specialized experience includes: handling contract related services, product acquisition, and procurement of items in a healthcare environment; overseeing contracts including pre-award and post-award; preparing procurement packages with unique, emergent and complex requirements including development of requirement documents (e.g. performance work statements and objectives, cost benefit analysis, gap analysis, sole source justifications, past performance, market research, etc.); developing sole source justifications; developing and analyzing reports to make recommendations on acquisition and contracting issues; participating in negotiations with other officials throughout all phases of contract administration; and monitoring expenditures and reporting on deviations from contract terms.
 

Find out more

Theory Learning

Developing Procedures, Policies, & Supporting artifacts...

Conducts pathway analyses and recommends courses of actions ...

Provides training to the facility Contracting Officers on procurement policies and new processes....

Provides training to the facility Contracting Officers on procurement policies and new processes....

Establishes, expedites and reviews consolidation of all procurement packages....

Provides training to the facility Contracting Officers on procurement policies and new processes....

Develops and conducts presentations/recommendations to leadership and other stakeholders....

Negotiates performance requirements among multiple sites and service......

Establishes and maintains controls to ensure that contracts are executed in accordance with terms...

Establishes and maintains controls to ensure that contracts are executed in accordance with terms...

Establishes and maintains controls to ensure that contracts are executed in accordance with terms...

Advises on all phases of negotiation with the contract specialist/contracting officer...

Establishes and maintains controls to ensure that contracts are executed in accordance with terms...

Establishes and maintains controls to ensure that contracts are executed in accordance with terms...

Monitors quality assurance surveillance plans to ensure that contracted services...

Establishes and maintains controls to ensure that contracts are executed in accordance with terms...

Monitors quality assurance surveillance plans to ensure that contracted services...

Specialized Experience Course Objective

Each participant will be introduced to, and where applicable, actively perform the duties and responsibilities associated with the federal acquisition workforce. Through practical exercises, case studies, and simulated acquisition scenarios, participants will develop the knowledge and skills necessary to:

  

  • Develop acquisition strategies and supporting documentation in accordance with the Federal Acquisition Regulation (FAR), agency supplements, and applicable procurement statutes. Execute and administer the full contract lifecycle, including pre-award planning, solicitation development, award, post-award administration, and contract closeout.
  • Prepare complete procurement packages for routine, complex, and emergent requirements, including the development of acquisition documentation such as Performance Work Statements (PWS), Performance Objectives, Independent Government Cost Estimates (IGCE), Cost-Benefit Analyses, Gap Analyses, Market Research Reports, Past Performance Assessments, Limited-Source and Sole Source Justifications, Determinations and Findings, and other required acquisition planning documents.
  • Conduct market research and acquisition planning to identify the most effective procurement strategies and ensure compliance with applicable laws, regulations, and agency policies.
  • Develop well-supported acquisition recommendations and prepare analytical reports that inform contracting strategies, procurement decisions, and executive leadership.
  • Participate in negotiations with contracting officers, program offices, legal counsel, vendors, and other stakeholders throughout all phases of contract formation and administration.
  • Monitor contractor performance, contract expenditures, funding utilization, and compliance with contract terms while identifying risks, documenting deviations, and recommending appropriate corrective actions.
  • Apply acquisition best practices to ensure contracts are executed efficiently, effectively, and in full compliance with the Federal Acquisition Regulation (FAR), agency supplements, and organizational policies.


Upon completion, participants will have gained practical, hands-on experience performing the core functions expected of acquisition professionals responsible for planning, awarding, administering, and managing contracts in complex healthcare and federal procurement environments.

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